Join our team!
The dynamic and diverse team at Coastside Children’s Programs work together to provide quality childcare for children ages 3-12. We look for passionate individuals to join our team that show a clear understanding of child development, cultural competency, and more.
Learn more about our agency: teaching team, admin team, and leadership team.
We always welcome application and resume submissions.
Learn more about our agency: teaching team, admin team, and leadership team.
We always welcome application and resume submissions.
Openings!
BOOKKEEPER ADMINISTRATIVE ASSISTANT
JOB DESCRIPTION
Experience requirements:
Accounts Receivable
Administrative
Programs
Physical Demands of the Position
JOB DESCRIPTION
Experience requirements:
- 1+ years experience working with spreadsheets, reports, administrative work, and financial databases
- Bi-lingual Spanish preferred
Accounts Receivable
- Process Contracts, Financial Agreement, and all other enrollment forms
- Responsible for A/R input into accounting software
- Prepare monthly invoices: enter tuition into accounting software, process refunds
- Maintain monthly tuition rosters updated for every center
- Check against each centers roster to make sure all families have been billed/invoiced, process change orders, assess late fees
- Maintain tuition families filing current
- Prepare monthly AR report for Finance Manager
- Track parent service hours
- Send past due letters, make phone calls, emails, etc to collect on accounts
- Unearned Income Accounts – reconcile monthly
- Process and record check tuition and other payments for bank deposits
- Prepare monthly ACH tuition payment form for processing
- Communicate any changes or parent requests to Site Directors and Finance Manager
- Assist Site Directors with prorated tuition calculations
Administrative
- Monitor the CCP@coastsidechildren.org mail box
- Order COSTCO for sites bi-monthly
- Order office and janitorial supplies, and monitor inventory weekly
- Maintain office forms supply and keep up to date weekly
- Oversee maintenance of all office equipment ex: shredder, copier (including reporting monthly copier readings to vendor), support Operations Manager with maintenance of server, phone system, etc.)
- Manage ipads, laptops for agency
- Support Admin staff with projects when necessary
- Manage emergency robocall system for agency
- Participate in Administration meetings
- Assist with fundraising mailing and event preparations
- Assist with Data Entry in various systems
Programs
- Support classroom functions as needed
- Make copies and assist with program material supplies
- Participation in Administration meetings
- Purchasing of materials, emergency supplies, and other supplies as need
Physical Demands of the Position
- Ability to sit and type/work at the computer for long periods of time
- Ability to move items in and out of storage with hand-cart
- Ability to lift 25 lbs.
Apply Now!
| employment_application.pdf |
